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Proposed PRSA Houston Chapter Bylaw Amendments

Proposed PRSA Houston Chapter Bylaw Amendments

1. Amend Article III - Membership Section 6. Rights and Privileges of Membership:

Remove the words "who have served at least one year" from the following sentence and replace them with "or members who are serving":

The right to serve as an Assembly Delegate or Alternate Delegate is limited to accredited members who have served at least one year as a Chapter officer or board member.

The sentence would then read:

The right to serve as an Assembly Delegate or Alternate Delegate is limited to accredited members or members who are serving as a Chapter officer or board member.

Rationale: The amendment parallels changes made in the National PRSA Bylaws at the 2004 Assembly.

2. Amend Article V - Board of Directors Section 3. Assembly Delegates:

Remove the words "shall be accredited and" from the following sentence:

The Assembly Delegate(s) shall be accredited and shall serve as the Chapter''s representative(s) at the meetings of the PRSA Assembly and shall be elected by the Chapter membership for a three-year term in accordance with provisions of the Bylaws of the Society.

The sentence would then read:

The Assembly Delegate(s) shall serve as the Chapter''s representative(s) at the meetings of the PRSA Assembly and shall be elected by the Chapter membership for a three-year term in accordance with provisions of the Bylaws of the Society.

Rationale: The amendment removes language that does not parallel the National PRSA Bylaws.

3. Amend Article V - Board of Directors Section 8. Board Meetings:

Remove the words "personally or by mail" from the following sentence:

Notice of each meeting of the Board shall be given to each Director personally or by mail at least seven days in advance.

The sentence would then read:

Notice of each meeting of the Board shall be given to each Director at least seven days in advance.

Rationale: Most notifications are made by e-mail and this change allows that to continue.

4. Amend Article VII - Nominations And Elections Of Directors And Assembly Delegates Section 1. Nominating Committee:

Replace "30" in the following sentence with "60":

At least 30 days prior to the annual September meeting of the Chapter, the President, with approval of the  Board of Directors, shall appoint a Nominating Committee of no less than three Accredited members to select nominees for expiring directorships and assembly delegate(s).

The sentence would then read:

At least 60 days prior to the annual September meeting of the Chapter, the President, with approval of the  Board of Directors, shall appoint a Nominating Committee of no less than three Accredited members to select nominees for expiring directorships and assembly delegate(s).

Rationale: To fulfill the timeline for nominations and elections specified elsewhere in our Bylaws, the Nominating Committee needs to be appointed in July.  Otherwise, the chapter cannot call for nominations from the floor at the August meeting as required.

5. Amend Article VII - Nominations And Elections Of Directors And Assembly Delegates Section 4. Elections:

Replace "one-third" in the following sentence with "one-fourth":

Election shall be by vote of at least one-third of the members and Associate members in good standing.

The sentence would then read:

Election shall be by vote of at least one-fourth of the members and Associate members in good standing.

Rationale: Historically, the chapter has maintained an active participation level of about one-fourth of its total membership, and has had difficulties in the past three years achieving the one-third level of participation for director and bylaw elections.  Reducing the quorum requirement will allow the chapter to function more efficiently and effectively.

6. Amend Article X - Membership Meetings Section 4. Notice of Meetings:

Replace the word "mailed" with "e-mailed" in the following sentence:

Notice of meetings shall be mailed to each member at least 10 days in advance.

The sentence would then read:

Notice of meetings shall be e-mailed to each member at least 10 days in advance.

Rationale:  The chapter stopped the practice of regularly mailing meeting notices to members several years ago as an economy measure.  The change reflects current chapter practice.

7. Amend Article X - Membership Meetings Section 5. Quorum:

If amendment proposal 5 is approved, the following sentence must also be amended by replacing "one-third" with "one-fourth":

One-third of the members of the Chapter shall constitute a quorum at any meeting of the Chapter.

The sentence would then read:

One-fourth of the members of the Chapter shall constitute a quorum at any meeting of the Chapter.

Rationale:  The change is an editorial one needed if the quorum proposal is approved.

Kelly Papinchak
(713) 507-2953
Author: Kelly Papinchak
Fax: (713) 507-2953
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Category: member news