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Proposed PRSA Houston Chapter Bylaw Amendments

A special election on proposed amendments to the PRSA Houston Bylaws will be held at the July 13 luncheon. The amendments will change the terms of service for Directors of the PRSA Houston Board and Trustees of the Public Relations Foundation of Houston Board from one year to two years and will allow the Board to waive a formal election if all candidates for office are running unopposed. Changing the terms of service will allow the Boards to have greater continuity in representation and will improve the overall efficiency of the Boards as newly-elected members join. Waiving unopposed elections will save the organization money by eliminating the need to pay for the services typically required to hold an unopposed election.

In order to conduct the Bylaw amendments election, we must have 10% of the eligible voting membership (46 members) present at the July meeting so all members are urged to attend.

The proposed amendments are:

ARTICLE III - OFFICERS AND BOARD OF DIRECTORS

Section 2 Board Composition.

The governing body of the Chapter shall be a board of directors consisting of the president, president-elect, vice president, secretary, treasurer, immediate past president, PRSA Leadership Assembly delegate(s), seven directors-at-large and the president of the Public Relations Foundation of Houston. Directors and officers shall be members in good standing with the Chapter and the Society. Officers, except for the president, immediate past president and Foundation president, shall be elected by the Chapter membership at its annual meeting for a term of one year, beginning Jan. 1 and ending when their successors are elected and installed.  Directors shall be elected by the Chapter membership at its annual meeting for a term of one year two years and may serve no more than three consecutive terms. Director terms will be staggered so that only a portion of the Directors are up for election each year.

(For the initial election under the proposed bylaw, four candidates will be elected to two-year terms and three will be elected to a one-year term. Each subsequent election will be for two year-terms.)

Section 3. Nomination and Election Procedures

At least 60 days prior to the annual meeting of the Chapter, the President, with approval of the Board of Directors, shall appoint a Nominating Committee of no less than three Accredited members to actively recruit nominees for officer, director and expiring Leadership Assembly delegate positions. This committee is to be chaired by the Immediate Past President.  The Nominating Committee shall ensure that each nominee meets all eligibility requirements and agrees to serve if elected. The list of nominees will be posted to the Chapter’s website with a notification emailed to the Chapter membership.  Additional nominations, if any, shall be accepted from members for 10 days following notification, provided the nominees have been contacted and agree to serve if elected.  Additional nominees will be added to the official ballot.  At least 20 days before the annual meeting of the Chapter, the official ballot will be posted to the Chapter website with a notification emailed to the Chapter membership. Election shall be by vote of at least one-fourth of the members in good standing. Candidates receiving the greatest number of votes will be declared elected. Ballots shall be returned to the Chapter and the voting results certified by at least three officers. Names of the elected officers, directors and Leadership Assembly delegates shall be announced at the annual meeting of the Chapter. In the event that the entire slate, including the PRFH board, is unopposed, the Board has the authority to waive the election and approve the nominated candidates for terms beginning Jan. 1. Names of the approved officers, directors and Leadership Assembly delegates shall be announced at the annual meeting of the Chapter.

 

ARTICLE VI – PUBLIC RELATIONS FOUNDATION OF HOUSTON

Section 3. Governance

The governing body of the PRFH shall be a board of at least ten trustees, consisting of the president, president-elect, secretary/treasurer, immediate past president, five or more at-large trustees, and the president-elect of the Chapter. Trustees and officers shall be members in good standing with the Chapter and the Society.

The president-elect, secretary/treasurer and the at-large trustees shall be elected by the Chapter membership at its annual meeting. At-large trustees shall be elected for a term of one year two years, beginning Jan. 1 and ending when their successors are elected and installed, and may serve no more than three consecutive terms. At-large trustee terms will be staggered so that only a portion of the trustees are up for election each year.The president-elect will serve one year in that office, before moving up to the office of president and then to the office of immediate past president. Chapter members cannot serve on the PRSA Houston board and PRFH board simultaneously, with the exception of the Chapter president-elect who serves on the PRFH board and the PRFH president who serves on the Chapter board.

(For the initial election under the proposed bylaw, three candidates will be elected to two-year terms and two will be elected to a one-year term. Each subsequent election will be for two year-terms.)

Section 3a. Nomination and Election Procedures

The Nominating Committee, as described in Article III, Section 3, shall actively recruit potential PRFH trustees to fill available vacancies each year and ensure nominees meet all eligibility requirements and consent to serve if elected. The president-elect and secretary/treasurer must have previous experience serving on the PRFH board. The list of nominees will be posted to the Chapter’s website with a notification emailed to the Chapter membership. Additional nominations, if any, shall be accepted from members for 10 days following notification, provided the nominees have been contacted and agree to serve if elected. Additional nominees will be added to the official ballot. At least 20 days before the annual meeting of the Chapter, the official ballot will be posted to the Chapter website with a notification emailed to the Chapter membership.

Election shall be by vote of at least one-fourth of the members in good standing. Candidates receiving the greatest number of votes will be declared elected. Ballots shall be returned to the Chapter and the voting results certified by at least three officers. Names of the elected PRFH officers and trustees shall be announced at the annual meeting of the Chapter.

In the event that the entire slate, including Chapter Board, is unopposed, the Chapter Board has the authority to waive the election and approve the nominated candidates for terms beginning Jan. 1. Names of the approved PRFH officers and trustees shall be announced at the annual meeting of the Chapter.